Core Responsibilities:

• Manages all activities pertaining to tender and contract development as and when required for all directorates, departments and sections of Kahramaa
• Liaises with various directorates, departments and sections to collate all requirements pertaining to tendering and contracts in order to provide the necessary assistance
• Prepares tender documents in coordination with relevant stakeholders to capture the specific requirements and ensure adherence to established guidelines
• Manages the tendering activities including preparation and issuance of tender bulletins and clarifications to the bidders in liaison with the relevant technical team
• Coordinate technical evaluation of the bids submitted in liaison with relevant technical teams to ensure conformity to the specified technical, legal, contractual and other requirements
• Performs commercial evaluation of the bids of the technically accepted bidders in order to select the best value contractor
• Submits the list of selected bidders to the Tender Committee for further evaluation and final selection of contractor
• Communicates with bidders on tender status i.e. sends letter of award to successful bidder and regret letters to unsuccessful bidders to facilitate collection of bid bond
• Prepares all necessary documentation required to initiate the contract with selected bidder in line with established legal requirements
• Prepares and documents all necessary details regarding standard call-off contracts and price agreements
• Liaises with contractors to finalize pricing terms and finalize agreements and contracts with approved vendors
• Maintains an updated database of all contracts and liaises with IT to enable the online monitoring of status reports for all active contracts
• Manages resolution of all contractual disputes and incorporate procedures for resolution of disputes and settlement of claims into the standard conditions
• Coordinates with contractors regularly to ensure that they are performing their duties in line with the established agreement
• Liaises with relevant technical and legal team for necessary corrective action to be taken against defaulting suppliers/ contractors
• Liaises with the Finance team for release of payments to relevant contractors on approved invoices, post completion of work
• Issues completion certificates and manages all necessary closure formalities
• Works in cooperation with Quality Assurance and Continual Improvement section on securing and maintain the ISO / Risk Management / ISMS certification
• Carries out and ensures the compliance of all activities within the Department are in-line with Kahramaa health and safety regulations
  
  Self-Management Responsibilities:

• Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year
• Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended
• Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth